Short Exchange Programme

As travelling was impossible during the past months, the Exchange Programme has been extended until December 2022. 

Please note: COVID-19 may still impact the ERN Exchange Programme due to local restrictions in the host’s country. Therefore, please make sure to establish a close contact with the coordination office and a potential host in time.
We recommend to plan visits three months in advance.
The website furthermore facilitates free and safe movement across Europe.

In the unanticipated event of a cancellation for already planned exchanges due to new COVID outbreaks, your package will not be lost and can be used at a later moment. 

We recommend visiting this page regularly for most recent information.

What it is about

The Exchange Programme 2021-2022, funded by the European Commission, aims to support the sharing of knowledge and stimulate collaboration between health care professionals in European Reference Networks (ERNs).

In the coming two years, Healthcare Professionals affiliated to ERN institutions (Full Members or Affiliated Partners) will receive organizational and financial support for secondments in ERN expert centers other than their home institution. The objective of the ERN Exchange Programme is thereby to palliate specific knowledge or fill potential expertise gaps by facilitating the arrival of high-level expertise in a considerable number of diseases to a big number of Healthcare Providers.

The first round of visits will start in March 2021 and the programme ends in December 2022.

Applications can be submitted anytime and should be submitted at least eight weeks prior to the planned secondment.

The ERN-RND has identified Deep Brain Stimulation (DBS) for dystonia patients, autonomic failure in atypical parkinsonism, and neurorehabilitation as the topics most urgently in need of knowledge dissemination across expert centres. Applications focusing on other themes can be selected in duly justified cases. A repeated demand on a specific topic may lead to adding that topic as a priority to the list of already identified themes.

How to participate

Healthcare professionals across disciplines (e. g. neurologists, physiotherapists, nurses…) working in the ERN-RND Full Member or Affiliated Partner institutions can apply for support of their exchange visit. Find a list of our members here.

The host institution must also be approved ERN member at the time when the application is submitted, as well as during the proposed period of the training stay.

Preference will be given to applications from centres currently improving their expertise in neurorehabilitation, autonomic failure in atypical parkinsonism, or DBS in Dystonia planning to visit well-established centres.

Some institutions with long-standing experience in neurorehabilitation, autonomic failure in atypical parkinsonism, or DBS as treatment in dystonia have already offered to host a visitor. Find their offers here.

If your institution is willing to host a fellow, please let us know.

Thank you for sharing your knowledge with the network!
You can also contact other ERN-RND expert centers or contact us for support to find a host.

In addition to the ERN-RND, especially ERN EuroNMD and EpiCARE expert centers might offer relevant neurorehabilitation therapies eligible for funding by the ERN-RND exchange programme. Members of other ERNs interested in visiting an ERN-RND Healthcare Provider should generally apply at their ERN network for support.

As financial support is granted in packages (see below), the stay must be scheduled for 5, 10 or 15 work days. In exceptional and well-justified cases, up to 20 work days may be granted.

Find an overview of the timeline of the process here .

What we offer

Financial compensation is granted in packages. A package provides compensation for five working days including per diem for subsistence costs (200 euro per night spent) and travel arrangements. Per diems should be used to cover the cost of accommodation, food and local transport. Applicants can obtain a maximum of 6 packages per visit, which means minimum 5 and maximum30 working days. Wire transfer of the corresponding lump sum will be performed without delay upon completion of the exchange visit.

Ecorys Ltd will organise and manage travel arrangements and provide administrative support for travels, including the provision of tickets and an information kit.

Beneficiaries are expected to book their accommodation and cover the costs from the per diem compensation.

Please note that the programme does not compensate the hosting institutions for any effort and expenses on their side.

How to apply

Before applying, please make sure you read the requirements ("how to participate" section) and the timeline.

The online-application platform, through which applications must be submitted, is open from March 2021 to November 2022.

Please note that applications must be submitted at least eight weeks prior to the planned secondment in order to ensure processing.

A successful application contains:

  • Your personal details and your home institution
  • Information about your host institution
  • Appropriate knowledge of required languages
  • The period and duration of your stay
  • Motivation and objectives of your stay (less than 300 words)